Position:                      Personnel Administrator
Reports to:                  Vice President of Human Resources
Job Summary:           Provide administrative support within the Human Resources Department
Job Classification:   Full-time, exempt
Wage Range:                $50,000 (annual)
                                            Competitive benefit package included


  • Provide administrative support for the Foundation’s recruiting efforts, including: placing job advertisements, dealing with recruitment agencies, sending out application forms and information to potential applicants, arranging interviews, participate in interviews for selected positions, coordinating pre-employment background checks, preparing correspondence to successful and unsuccessful candidates, introducing and orienting new staff to the Foundation, and making necessary arrangements for the recruitment of temporary staff as requested by managers
  • Provide administrative support for staff including: preparing authorizations and obtain approvals for compensation changes and other personnel actions, maintaining database to track employee basic information and history, and updating personnel files
  • Provide administrative support for the Foundation’s various benefit programs (medical, dental, vision, group life, disability and retirement), including: preparing all paperwork necessary to enroll and maintain staff participation, answering staff questions and resolving any problems, calculating and verifying monthly premiums, notifying plan vendors of changes, maintaining complete employee census of benefit selections, and filing medical reimbursement claims for designated employees
  • Review and track employee time-off accounting
  • Support the Foundation’s payroll function by tracking and reporting monthly hours worked by the Foundation’s hourly-paid staff, and monitoring the function of the time clock system
  • Prepare paperwork for contributions, including: authorization forms, check requests, and letters of correspondence
  • Provide administrative support for terminating members of staff, including: preparing termination paperwork and correspondence, conducting exit interviews, filing paperwork to terminate health benefits, and managing Vanguard 403(b) distribution request forms
  • Monitor and report compliance with the Foundation’s personnel policies and procedures are complied with
  • Manage the personnel filing and records system, including: keeping up to date with the filing of all personnel-related correspondence, routinely transferring inactive personnel files to the archive area for later destruction in accordance with the Foundation’s records retention policies, and maintaining the confidential nature of the personnel records
  • Provide supervision of the general office needs of the Foundation, including: making sure that the receptionist area is constantly staffed, supervising the functioning of the mail room, and metering mail and filling in at the front desk when necessary
  • Other duties as assigned


  • Proficiency in Microsoft Office products
  • A background in and broad understanding of database management, with particular knowledge or experience with HRIS software
  • A strong understanding of essential human resources responsibilities, including knowledge regarding the management of compensation, benefits, recruiting/hiring, training and development.
  • Ability to multi-task and problem solve under sometimes short or conflicting deadlines
  • Able to work independently and as a member of a team
  • Strong written and verbal communications skills
  • Ability to deal effectively and courteously with the public
  • Ability to maintain confidentiality, sound judgment, integrity and honesty


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A successful candidate must be able to work in a fast-paced environment with exceptional multi-tasking skills. Well-developed organizational, analytical and problem-solving skills are required. Applicants should be honest, confident, personable and professional.

This position requires the ability to work in a professional courteous manner with the public and honor the Foundation’s recognized values of Respect, Integrity, Teamwork and Excellence. 

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing job duties, the employee will be regularly required to sit at a desk for as many as seven hours a day.

A successful candidate must have at least three (3) to five (5) years of relevant experience, and a valid Colorado driver’s license. Bachelor’s degree is preferred. Hiring is subject to employment pre-screening (background check).

Qualified applicants are to send in a completed job application, cover letter and resume to Nicole Magic at or by mail to 10 Lake Circle, Colorado Spring, CO 80906. Documents are to be received no later than 5:00pm on Friday, August 30, 2019. If you have any questions, please contact Nicole Magic at (719) 577-7094.